Terms and Condition


Please note that any kind of transportation and parking is the sole responsibility of the registrant.


Please note that we do not provide any kind of insurance and the registration amount doesn’t include any insurance charges.


Delegates, Speakers or Attendees are responsible for their belongings at the conference venue. The Organizers at the venue will not be held responsible for any misplaced or stolen items belonging to Delegates, Speakers or Attendees; due to any reason whatsoever.


Press permissions are subject to approval hence any press permissions must be obtained and approved from Epsirus Scientifica (episirus.org ) Conferences Organizing Committee prior to the event/conference. The press will not quote about speakers or delegates or attendees unless they have obtained their permission in writing.

Requesting an Invitation Letter

Letter of invitation, for security purposes, will be sent only through the mail and only to those individuals who have registered for the conferences mentioned on the website: episirus.org. Upon your successful registration, please contact us at info@episirus.org to request a personalized letter of invitation. The organization follows a certain format of invitation letter apart from which no other forms or format of invitation letter will be provided to the registrant.

Cancellation Policy

If Epsirus Scientifica (episirus.org) cancels the conference or the event for any reason, a full refund (100%) will be initiated to the registrant. You can also use the amount to register for any other Epsirus Scientifica (episirus.org) conferences occurring within one year from the date of cancellation.


If Epsirus Scientifica (episirus.org) postpones the conference for any reason and you are unable to attend on rescheduled dates, a full refund (100%) will be initiated to you, which will be the registration fee paid. You can also use the amount to register for any other Epsirus Scientifica (episirus.org) conferences occurring within one year from the date of cancellation.

Transfer of registration

Registrations paid in full amount can be transferred to other people from the same organisation. The registered person should mail us as at info@episirus.org regarding the transfer including the full name of the replacement person, their title, email address, and phone number.

Registrations cannot be transferred to another person if informed 15 days prior to the conference.

The refund policy is not applicable to the transferred registration.

Visa Information

Since the security measure has been increased for obtaining the Visa, we request all the participants to apply for the visa as soon as possible.

Epirus Scientifica (episirus.org) is not liable to contact the Embassy or assist regarding a visa application for the delegates, speakers or attendees.

Important note for failed visa applications: Visa issues are cases that are one’s personal issue and cannot be considered for cancellation of registration. Hence Epsirus Scientifica (episirus.org) policy doesn’t include refund policy for such cases.

Refund Policy:

Situations, where the registration needs to be canceled and transfer of registration is not possible, below are the arrangements which can be made:

Since for arrangements like Venue booking, Printing, Shipping, Hotels, and other overheads payments are done in advance, we had to keep Refund Policy is as following slabs-

  • Before May 30, 2019: Eligible for Full Refund minus $100 as processing & service fee.
  • After May 30, 2019: Not eligible for Refund
  • E-Poster Payments will not be refunded.
  • Video Presentation Payments will not be refunded.

Accommodation Cancellation Policy:

People who opt for Accommodation will be provided Accommodation as per the bookings made by Epsirus Scientifica (episirus.org). Generally, hotels have their own cancellation policy of 30-60 days, so at any point of time you feel to cancel your accommodation, please write to us immediately at info@episirus.org, so that we can make necessary arrangements for cancellation. A situation where the Hotel policy declines to provide a refund, then Epsirus Scientifica (episirus.org) is not liable to provide a refund.

Authorization Policy

By registering for the Episirus Scientifica conference you grant permission to Episirus Scientifica to photograph, film or record and use your name, likeness, image, voice, and comments and to publish, reproduce, exhibit, distribute, broadcast, edit and/or digitize the resulting images and materials in publications, advertising materials, or in any other form worldwide without compensation. Taking of photographs and/or videotaping during any session is prohibited. Contact us for any queries.